Privacy Policy

Privacy Policy Specific to Mote Runners

What data we will collect

In order for you to become a member of Mote Runners we will need to collect certain information about you which will include your name, date of birth, gender, address, telephone number and email address. Your details will be passed to England Athletics in order for them to be able to register you, if applicable, and in order for us to email you. You may also choose to provide England Athletics with other information such as emergency contact details on your online user profile.

Uses of your data

We collect and process your data on the basis of legitimate Mote Runners’ interests which are as follows:-

  • Registering you with England Athletics.
  • Keeping you informed about club events and activities, race and competition results and providing you with information about third party races or running related events which we think you may find interesting.
  • Sharing your data with club captains and/or team managers for entering events and with leagues and other competition organisers for entry into events.
  • Notifying you of club related news items and any important issues that would impact upon our club or individual members.
  • Advising you of discounted running related products that would be of interest to members.
  • Analysing and reporting upon club membership trends.

Sharing data with third parties.

Other than registering your personal data with England Athletics, we will not sell, distribute or lease your personal data to third parties.

Mote Runners use of social media

Private Facebook groups are set up in the name of Mote Runners and are only accessible to Mote Runners’ members. These pages are regulated by the Mote Runners’ Membership Secretary to ensure that the contents are both appropriate and that the pages are in compliance with GDPR.

How long we will keep your data?

We will retain your data for such time as you are registered with us and will then delete your information within two years of your membership lapsing.

Your rights

You have the following rights under data protection legislation:-

  • To access a copy of the data which we hold in relation to you
  • To have inaccurate personal data rectified

Privacy policy

All of the personal data we collect from you will be collected, stored and processed in accordance with the principles detailed below:-

  • The England Athletics online portal forms are the main data repository for athletics information for the club. Access to this data is limited to the club Secretary and Membership Secretary only.


If you have any concerns or complaints in relation to how Mote Runners collects and/or processes your personal data, you should contact the Mote Runners Membership Secretary, Caroline Roberts, by email ( in the first instance. If you are dissatisfied with how your concern/complaint is dealt with by Mote Runners, you have the right to report your concern/complaint to the Information Commissioners Office (Mote Runners).

Privacy Policy Specific to use of our Website

Collection of data

We may collect personal contact information from you, for example, if you send an email. If you want your information removed from our data base, then please get in touch.

We do not carry out market research nor disclose this data to any third parties.


About cookies: This website uses cookies.  By using this website and agreeing to this policy, you consent to Mote Runners use of cookies in accordance with the terms of this policy.

Cookies are files sent by web servers to web browsers, and stored by the web browsers.

The information is then sent back to the server each time the browser requests a page from the server.  This enables a web server to identify and track web browsers.

There are two main kinds of cookies: session cookies and persistent cookies.  Session cookies are deleted from your computer when you close your browser, whereas persistent cookies remain stored on your computer until deleted, or until they reach their expiry date.

Cookies on our website

Mote Runners uses the following cookies on this website, for the following purposes:

Google cookies

Mote Runners uses Google Analytics to analyse the use of this website.  Google Analytics generates statistical and other information about the website use by means of cookies, which are stored on users’ computers.  The information generated relating to our website is used to create reports about the use of the website. Google will store and use this information.  Google’s privacy policy is available at:

Refusing cookies

Most browsers allow you to refuse to accept cookies.

In Internet Explorer, you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector.

In Firefox, you can adjust your cookies settings by clicking “Tools”, “Options” and “Privacy”.

Blocking cookies will have a negative impact upon the usability of some websites.


When using this web site our web server automatically logs certain information such as the name of your ISP, your IP address, type of browser and operating system, the date and time you access this site and any internet address from which you linked directly to this site. We use this information to analyse user behaviour and track referrals.

Links to external sites

We cannot be held responsible for the content on external sites.

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